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Managed Archiving & Document Services
Managed Archiving & Document Services – Cut paper consumption by 90%
Companies need to manage huge amounts of letters, faxes and e-mails. Services from external service providers help to cut time and costs.
Facts & figures
- Among the 50 largest users of T-Systems’ Document Services, the switch from paper mail to e-mail alone led to a reduction in paper consumption of 200 tons a year.
- Postage-optimized letter mailing cuts mass mail costs.
- The archiving solution satisfies new and upgraded regulations for companies (Euro SOX, Solvency II, Basel II, MiFID, Product Liability Act, the new German Insurance Contract Act [VVGneu], etc.).
Technology
- Flexible interfaces to customer applications such as CRM systems.
- Transfer of data from billing and ERP systems.
- At T-Systems: 150 million transmissions per year, 60 terabytes of archive storage, 850 million printed A4 pages, creation of around 6 million web pages, electronic signature.
Paper, printing and postage are expensive and paper consumption is not environmentally friendly. On average, companies spend 6% of their annual total revenue for printing alone.
T-Systems’ MDocS solution is there to tackle the entire document management process for businesses – from document scanning and targeted distribution to tamper-proof archiving, outbound bulk print services and electronic document transmission. This solution provides companies with dynamic services based on need, enabling them to rid themselves of cost-intensive processes from one day to the next.
T-Systems is an all-round service provider for over 100 national and international customers, with a focus on its inbound, outbound and archiving document services.
- “Multichannel inbound” comprises the processing of incoming mail including scan services, post-processing and mailbox distribution for e-mail, faxes and letters.
- “Multichannel outbound” bundles the data delivered by the customer across media and makes them available in the desired format based on customer’s layout requirements – by e-mail, letter or web portal download.
- “Multichannel archive” designates solutions for tamper-proof, data-protection-compliant, long-term archiving of all documents required for communication with customers and partners.
